October 13, 2010

PC²

Meeting Minutes

10/13/2010

Attendance:

George Kopf, Steve Loyd, Krista West, Kit West, Joel Christensen, Randy Chesser, Nancy Robinson, June Eggert, JoAnne Keys, Lewana West, Kenny Elwood

Meeting Called to Order @ 8:45 a.m.

    Approval of fiscal manager: Interviews were completed on October 1, 2010, with three applicants interviewed. Kit was the unanimous choice after the interview process, and this was Kit's second interview for the position. Kit was appointed fiscal manager of Platte County Prevention Council, unanimously at a later point in the meeting.

    Current fiscal state of PC² was discussed. Cohort grant monies are available and ready for draw down. There is $27,688.36 available for draw down.

    Discussion on getting members to represent Glendo and Guernsey, several people were discussed and were going to be talked to about joining the board.

    Discussion of issues with the Core grant, the total amount of the grant was for two years not the amount for each of the two years as initially thought.

    Fiscal year for PC² will run concurrent with the fiscal year for the State of Wyoming. The fiscal year will begin October 1 and end on September 30^th, the following year. (Example Fiscal year began October 1, 2010 and will end September 30^th, 2011.)    

    DISCUSSION: PC² will set a annual budget, with quarterly reviews when necessary. Currently there is a carryover of two months. Also budgets will be approved in September for expenses to begin in October.

 

Approval of Expenses:

    Juvenile Diversion (Platte County Attorney's Office)

    DISCUSSION: Should the payment to the County Attorney's Office for Juvenile Diversion be on a contract or on an hourly basis. It was determined a contract with the County Attorney's Office needed to be drawn up regarding the Juvenile Diversion Program. TABLED until next meeting for a lack of information.

 

    Pay for Fiscal Manager.

    DISCUSSION: Should the pay for the fiscal manager be on a contract basis or hourly basis. Determined pay for the Fiscal Manager would be $10.50 per hour for the first year, to be reviewed in the future as to Contract or Hourly. Unanimous vote.

    Yellow Ribbon Gate Keeper-Suicide Prevention.

    DISCUSSION: Train the trainer for this was scheduled for October 14, 2010. Get a core group assembled prior to February. Membership is $100.00 Toolkit is $295.95 annually. Budget will cover the program. Training will be $300.00 per person trained and expecting about 5 to attend. The training will be February 10 and 11^, 2011. APPROVED: to purchase membership, toolkit, and 2 to 5 people to attend the training. Unanimous.

 

    GENERAL INFORMATION

    

    Krista will be attending Training Sunday, Monday and Tuesday (October 16^th thru 18^th) for Wyoming After School Alliance.

 

    -7^th Cohort will be coming out in the next couple of months for application.

    

    All-Stars continues to be a success.

    

    Libbey After School Program has be closed down.

    

    Steve is looking/planning a golf tournament for this spring/summer to help fund DARE. Looking at 3 man teams with one of the team members being a student.

 

    APPROVAL of Bills:

    DISCUSSION: To pay salaries, and remainder of expenses with a Budget in November.

    Unanimous.

 

    Meeting called at 10:15 a.m. with next meeting to be November 10, 2010.