August 31, 2010

PC2

Platte County Prevention Council

August 31, 2010

 

Present: Steve Keigley, Nancy Robinson, June, Randy Chesser, Danny Frederick, Lisa Horblit, Eric Jones, Joel, JoAnne, Steve Loyd, George Kopf, Lewana, Krista

MINUTES:

OLD BUSINESS

    Hired Lisa Horblit as Fiscal Manager.

    Core Prevention Grant - Complete. Waiting for contract.

    Need Approval - Youth request for items at the HUB - No quorum

    Need Approval - To purchase two laptops for Lewana and Lisa - No quorum

    Need Approval - For Record Times Online - Motion was made to approve the advertising.

    Discuss Evaluations with WYSAC and the ability to get pre and post testing on ATOD risk factors.

    Need Approval - For 2010 Budget and Prior expenses - No quorum

    The meeting was not able to approve motions or recommendations because there was not a quorum. An Emergency meeting will be held within two weeks to determine a governing board of 8 members. This Board will determine who will make up the 5 needed for a quorum.

        It was mentioned that this board needs to get someone from Glendo to be a part of the board. We have Kathy Troupe for Guernsey. Krista will get hold of Stanetta to see if someone would be able to attend and be a part of the board.

        OFFICERS                GOVERNING BOARD (8)

        Chairman - George Kopf        George Kopf

        Vice Chair - Joel            Joel

        Secretary - Randy Chesser        Randy Chesser

        Treasurer - Steve Loyd        Steve Loyd

                            Nancy Robinson

                            Danny Frederick

                            Guernsey

                            Glendo (Herby Johnson was mentioned for Glendo)

                            Steve Keigley (alternate)

                            (quorum 5)

Nancy moved to accept the officers and governing board, Steve 2^nd, all yea.

The next meeting will also have to determine approval of the 2010 budget.

    Approved to pay current bills, but an emergency meeting needs to be set prior to September invoices.

FINANCIAL:

    Approve Bills

    Approved to pay current bills, but an emergency meeting needs to be set prior to September invoices.

    List each month:

        Expenses

        Budget Report

    PC2 Fiscal Year: January - December

    Steve Loyd moved to establish Krista West as PC2 Executive Director, Joel 2^nd, all yea. Duties have been outlined in established by-laws.

    Steve Loyd moved to accept the PC2 by-laws & the 501c3, Danny 2^nd, all yea.

    We have to spend or obligate monies before we receive it.

    The revolving account at First State Bank is $10,000 in the red.

    Peak has to reimburse money (about $7,000) they are holding.

    Expenses have been invoiced out for SPF/SIG

    21CCLC is getting ready to draw down. We are waiting for approval to change the fiscal from Peak.

    We need to operate on a shoestring until we get the funds for salary and necessary bills, no laptops. We will be concerned for the next couple of weeks. It will possibly take 2-3 months for all this to get straightened out.

    This transition has been difficult.

    It was moved by Steve Keigley and 2^nd by Joel to hold all expenses until next Wednesday's meeting, we don't have an option. All Yea.

    Krista and Lisa will get with the bank and make sure everything is ok.

NEW BUSINESS

    1. 2010 Budget

    2. Governing Board consisting of:

    3. NEXT MEETING TIME: We will change out meeting place and move to the County Attorney's Conference Room, with the Police Department as a back up. Same time: 2^nd Wednesday of the month at 8:30 AM.

GOOD THINGS HAPPENING:

    Steve reported that the middle school will be going to the HR camp for the next two weeks. Also DARE is now at the Middle School, Chugwater, Glendo and Guernsey. Randy asked Eric Jones if they could get DARE on deferred list because other counties have been able to get DARE funded this way. Eric stated that it does not exist anymore.

    Krista is ready to get the Leadership and Suicide Prevention started.

MEETING ENDED: Nancy moved to adjourn, Joel 2^nd, all yea.

SUBMITTED: Lewana West

Goals: To increase positive academic/community engagement thereby addressing the behaviors of young people leading to substance use and inappropriate behaviors. In addition, the goal is to increase communication and bonding between parents and children. Encouraging families to communicate and be more involved in each other's lives would foster higher self-esteem in youth and aide in their ability to have better refusal skills and more success in schools.